We are committed to providing a world class experience to all of our clients and all parties that have interaction with our team. But when something happens that doesn’t meet our usual standards, we need you to tell us about it so we can improve for the future!
If you do have a complaint, or just some comments on how we can improve, please put it in writing. Include as much detail as possible. We have eight weeks to consider your complaint but hope to get back to you as soon as we possibly can, once we have completed our investigation.
If we have not resolved it within this time you may refer your complaint to The Property Ombudsman.
What will happen once we have received the complaint?
- We will send you a letter acknowledging receipt of your complaint within three working days of receiving it, enclosing a copy of this procedure.
- We will then investigate your complaint. This will normally be dealt with by the Directors who will review the matter and speak to the members of the team that will know the most about the situation. A formal written outcome of our investigation will be sent to you within 15 working days of sending the acknowledgement letter.
- We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
- If you are still not satisfied after the last stage of the in-house complaint procedure (or more than 8 weeks has elapsed since the complaint was first made) you can request an independent review from The Property Ombudsman without charge.
I really hope that we can resolve the matter to your satisfaction. If we can’t, you can then contact The Property Ombudsman to request an independent review:
The Property Ombudsman Ltd
43-45 Milford Street
Please note the following:
You will need to submit your complaint to The Property Ombudsman within six months of receiving our final viewpoint letter, including any evidence to support your case.
The Property Ombudsman requires that all complaints are addressed through this In-House Complaints Procedure, before being submitted for an independent review.